Organising a business meeting requires a venue that suits the purpose of the gathering, the number of participants and the planned programme. At KOMAEN in Oirschot, several spaces are available for business meetings focused on presentations, sharing information, discussions and bringing people together.
Business meetings can vary considerably in format. Some focus on presenting plans, results or developments within an organisation. Others require more time for questions, discussions or different programme elements throughout the day. The room layout and available facilities can be adapted to these requirements.
The different meeting rooms at KOMAEN offer options for organising business meetings in a variety of ways. Presentation facilities can be combined with coffee and tea, lunch, drinks or dinner. This allows the reception, main programme and closing part of the meeting to take place at the same venue.
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Why organise a business meeting?
A business meeting brings people together to discuss a subject relevant to several employees, teams or other stakeholders. This might involve presenting new business plans, sharing results or bringing colleagues from different departments together for an update.
The purpose of the meeting largely determines how it should be organised. Do participants mainly need to receive information? Should there be opportunities to ask questions? Or would you like several people to contribute actively to the discussion?
At KOMAEN in Oirschot, these types of business meetings can take place in different rooms. The most suitable space depends on the group size and how participants will take part in the programme.
From welcoming guests to closing the meeting
A business meeting does not necessarily have to last an entire day. Sometimes a short presentation followed by questions is enough. When several topics or speakers are involved, a half-day or longer meeting may be more practical.
For a meeting where employees receive information and then have an opportunity to discuss it, the programme could look like this:
Participants arrive and enjoy coffee and tea before everyone gathers for the main programme.
One or more speakers present the topics for which the meeting has been organised.
After the presentation, participants have an opportunity to ask questions and discuss the subjects in more detail.
The formal programme comes to an end. If desired, the group can stay for lunch, drinks or dinner.
This is one possible structure, not a fixed package. The programme can be shortened, extended or arranged differently. During preparation, the room, presentation facilities and catering can be coordinated with the planned activities.
Three rooms for different group sizes
A small, private business meeting has different space requirements from a presentation for dozens of employees. KOMAEN has three rooms that vary in size, layout and capacity.
A 30 m² room with a fixed boardroom-style layout. Suitable for smaller meetings where all participants sit together around a table.
A 60 m² room with its own terrace. Different seating arrangements are possible for meetings involving presentations or group discussions.
A larger room overlooking the Pitch&Putt golf course, with its own terrace. Suitable for meetings where a larger group gathers for a shared programme.
These numbers indicate the possible capacities of each room, but the actual capacity depends on the chosen layout. De Schouw, for example, can accommodate a maximum of 100 people in theatre-style seating. A larger group of up to 150 people is possible with a specific informal arrangement combining theatre-style seating and standing tables.
For standard business meetings, KOMAEN's Business Meeting 2026 brochure specifies a capacity of up to 100 people. If you expect a larger group or require several spaces, the possibility of combining Buitenzicht and De Schouw can be discussed in advance. The most suitable arrangement will be determined by the number of guests and the programme.
How will participants take part in the meeting?
The number of attendees is not the only factor when choosing a room. The role participants will play also determines which layout is most practical.
When a director or speaker addresses a larger group, theatre-style seating may be appropriate. Participants face the speaker and presentation area. For meetings where participants regularly discuss subjects with one another, a U-shaped or boardroom-style arrangement may be more suitable.
For a programme combining presentations and discussions, a cabaret-style layout may also be considered. Available layouts and maximum capacities vary by room.
When making an enquiry, it is therefore helpful to explain not only how many people will attend, but also whether they will mainly listen, ask questions or take part in group discussions.
Presentation facilities for your business meeting
When plans, results or other information are presented during a business meeting, presentation equipment may be required. KOMAEN offers several facilities to support presentations and group discussions.
If your programme has specific technical requirements, additional facilities can be discussed beforehand. This may be relevant, for example, for meetings involving several speakers or requiring more extensive audiovisual support.
Business meetings with lunch, drinks or dinner
At KOMAEN, the business programme and catering can take place at the same venue. This is convenient for a meeting lasting several hours or when participants would like to stay together afterwards.
Lunch options include the Oirschot sandwich lunch, a shared lunch and a Dutch-style "12-uurtje" lunch. KOMAEN also offers various food and drink options for groups.
The Oirschot sandwich lunch and shared lunch are available for groups of at least 10 people. The "12-uurtje" lunch is offered for groups of up to 15 people. Other group catering packages have their own conditions. For example, a barbecue is available for groups of at least 15 people, while a buffet requires a minimum of 25 people. The available options can be discussed when making an enquiry, taking into account the group size and programme.
When employees from different departments or locations come together, it may be interesting to organise a group activity after the formal part of the meeting.
KOMAEN offers activities including Pitch&Putt, footgolf and various group games. A presentation or information meeting can therefore be followed by another programme element at the same venue.
For groups looking to include a shared activity or game, KOMAEN offers several team-building activities. Whether these are suitable depends on the available time, number of participants and purpose of the meeting.
A business meeting in Oirschot, centrally located in North Brabant
KOMAEN is located at Spoordonkseweg 80 in Oirschot, between Eindhoven, Tilburg and 's-Hertogenbosch. This makes it a potential meeting venue for organisations bringing employees or other business guests together from different parts of North Brabant.
When participants travel separately to the meeting, parking facilities are an important practical consideration.
The combination of meeting rooms, catering and parking facilities makes it possible to organise different parts of a business meeting at one location.
Plan your business meeting at KOMAEN
Would you like to organise a meeting for employees, colleagues from different locations or other business guests? When making an enquiry, please provide your preferred date, expected number of participants and the duration of the programme.
It is also helpful to briefly explain the purpose of the meeting, whether presentations are planned and whether you would like to include lunch, an activity or a shared closing session. Based on this information, the most suitable room and available options can be discussed.
Would you like to discuss your plans? Call 0499 - 57 36 71 or email info@komaen.nl.
Frequently asked questions about business meetings
Can I organise an information meeting for employees at KOMAEN?
Yes. The rooms can be used for presentations and information meetings. When making an enquiry, please indicate how many employees you expect and whether the programme includes a speaker, presentation or opportunity for questions.
Which room is suitable for presenting to a larger group?
De Schouw can accommodate up to 100 people in theatre-style seating. For informal gatherings, a specific combination of theatre-style seating and standing tables can accommodate up to 150 people. Standard business room hire follows the capacities and layouts described in KOMAEN's business brochure. For larger groups, the possibility of combining De Schouw with Buitenzicht can be discussed in advance.
Can Buitenzicht and De Schouw be used together?
Yes. De Schouw and Buitenzicht can be combined. The most suitable layout and capacity depend on the room arrangement and programme. For larger meetings, please indicate the expected number of participants and how you intend to use the space.
Can we combine a presentation with questions and discussion?
Yes. The room layout can be selected according to how participants will take part in the meeting. Theatre-style seating may be suitable for a presentation to a larger group, while other arrangements can be considered when more interaction and discussion are required.
Is there an additional charge for using a presentation screen?
Yes. Presentation screens are available as additional rental facilities. KOMAEN offers, among other options, a 55-inch LCD screen and an 84-inch touchscreen. Current rental prices and availability can be confirmed when making an enquiry.
Can I book a business meeting for half a day?
Yes. Business meeting packages are available for a four-hour half-day session. If the programme takes longer, options for booking multiple sessions can be discussed.
What lunch options are available for business groups?
At KOMAEN, you can choose from options including the Oirschot sandwich lunch and shared lunch, both available for groups of at least 10 people. The Dutch-style "12-uurtje" lunch is available for groups of up to 15 people. Other catering packages are available for larger groups. Please provide the number of participants when making an enquiry so that a suitable lunch option can be discussed.
Can we stay for drinks or an activity after the meeting?
Yes. A business meeting can be combined with drinks or a group activity, such as Pitch&Putt or footgolf. Please mention this in advance so the different parts of the programme can be coordinated.
Is free parking available for participants?
Yes. KOMAEN offers ample free parking at Spoordonkseweg 80 in Oirschot. There are also two charging stations that can accommodate four electric cars simultaneously.
What information should I provide when making an enquiry?
Ideally, provide the preferred date, number of participants, expected duration and a brief description of the programme. You can also include any requirements for presentation equipment, room layout, lunch or other catering. To discuss your plans, call 0499 - 57 36 71.
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